Privacy Policy

Privacy Policy

Inabata Co., Ltd (hereinafter referred to as “Inabata”) is fully aware that the privacy of individuals is of the utmost importance. In order to safeguard this privacy Inabata conducts its business with this Privacy Policy.

Collection of Personal Information

Inabata will advise the relevant individual in advance of the purpose(s) for which it intends to use personal information (hereinafter referred to as “Personal Information”) when requesting the provision of Personal Information.

Limitation of Usage

When using Personal Information Inabata will limit its usage to the purpose(s) advised in advance.

Disclosure to Third Parties

When required to disclose Personal Information to third parties, Inabata will only do so after having first obtained the consent of the individual(s) who provided the Personal Information in question. Provided, however, that this shall not apply in the case where disclosure of Personal Information is required by law or has been requested by a governmental authority.

Security Measures

Inabata will undertake reasonable measures to protect Personal Information from loss, falsification or unauthorised access.

Observation of Regulations and Guidelines

Inabata observes regulations and guidelines related to protecting Personal Information.

Amendment of Privacy Policy

This Privacy Policy and our internal rules relating to safeguarding Personal Information may be amended without notice to better conform to changes to regulations and guidelines issued by the relevant authorities.

Handling of Personal Information

Inabata & Co., Ltd. (hereinafter referred to as “Inabata”) properly manages personal information, which it has been provided, and handles the same in the following manner, in compliance with the Act on the Protection of Personal Information of Japan and its relevant laws and regulations.

Purposes of personal information use

Inabata will use personal information that it has collected for the following purposes.

1

Personal information of business partners

  • Negotiation, communication, consultation, order placement and receipt, settlement, and other forms of processing, relating to transactions.
  • Delivery and receipt of goods and services relating to transactions.
  • Communication, notification and greetings made in accordance with social customs between business partners and Inabata.Invitation to trade shows, seminars, and other events, and notification to participants of those events.
  • Exchange of information and communication with members of industry groups and organizations concerning Inabata’s business.

2

Personal information of shareholders

  • Exercise of rights and fulfillment of obligations pursuant to relevant laws and regulations.
  • Provision of benefits on account of shareholder status and implementation of measures designed to facilitate relationships
  • between such shareholders and Inabata.
  • Management of shareholder information pursuant to relevant laws and regulations, including compilation of shareholder data.

3

Personal information of applicants for positions at Inabata

  • Provision and communication of information concerning recruitment (including that for internships) by Inabata, and screening and decision-making regarding whether or not to hire applicants.
  • Provision of materials and communication for employment after job offers have been given unofficially.

4

Personal information of Inabata’s board members, staffs, resigned/retired staffs, and their families

  • Business communication and information exchange.
  • Personnel management (job transfer, temporary or permanent employment transfer, training and competence development, personnel evaluation, and promotion or demotion).
  • Remuneration management (payment of salaries and bonuses, processing of attendance, severance / retirement allowances, and retirement pensions; asset-building savings; and compliance with laws and regulations on taxes and social welfare).
  • Compliance with the Industrial Safety and Health Act (regular medical examinations, comprehensive medical examinations [Ningen Dock], specific health checkups, etc.) and healthcare.
  • Performance of procedures stipulated in labor laws and regulations, and internal rules and regulations.
  • Communication and sharing with Inabata’s labor union, health insurance association, medical office, employee shareholding association, and group companies.
  • Notifications and reports to public agencies and their affiliated organizations or organizations of which Inabata is a member.
  • Provision of fringe benefit services, introduction of various types of group insurance, and performance of related procedures.
  • Distribution of in-house newsletters and other materials.
  • Communication during times of emergency.

5

Personal information of resigned/retired staffs and their families

  • Procedures and document preparation and storage stipulated in relevant laws and regulations.
  • Communication after resignation/retirement.
  • Response to inquiries made after resignation/retirement.

Entrustment of personal information

In order to achieve the purposes in “1.” above, Inabata may entrust its outsourcing contractors with personal information under its management. In such cases, Inabata will select competent outsourcing contractors, define their obligations and responsibilities in a contract, and properly supervise them to ensure that personal information is safely managed.

Joint use of personal information

Inabata may, as necessary, jointly use personal information under its management as follows.

Business partners Staffs
Information for joint use Company name, position within organization, professional title, name, address, phone number, email address, etc. ① Joint use for business communication
Company name, position within organization, professional title, name, phone number, email address, etc.
② Joint use for business operation
In addition to those listed in ① above, information needed for the following purposes from among information on personnel affairs,
Scope of joint users Inabata and its group companies*2 Inabata and its group companies*2
Inabata’s health insurance and employee shareholding associations, Tōyū-kai (association of Inabata’s former employees), companies with which temporary employment transfer agreements have been signed, Inabata’s labor union, and companies providing fringe benefit services
Joint users’ purposes of use Same as “1. Purposes of personal information use (1)” above For personnel and employment management, fringe benefit services, and support for services necessary for operations within the Group
Personal information manager Inabata & Co., Ltd.

*1 Inabata will obtain individual consent for special care-required personal information.

*2 Please see Directory of Inabata’s Worldwide Affiliates for the list of group companies.

Disclosure, correction, and discontinuation of use of registered information

When Inabata receives from an individual a request for disclosure, correction, discontinuation of utilization, deletion, disclosure to third parties, or suspension of provision, etc., of his/her personal information handled by Inabata, Inabata will confirm the identity of the owner of the information and respond promptly unless otherwise prohibited to do so by laws and regulations or other special circumstances.

Please use the Contacting Us form on the Privacy Policy page to send a request.